Leadership Thoughts Blog

We do this … others just talk about it.

  • Home
  • About
  • Contact
  • Facebook
  • Twitter
  • RSS
You are here: Home / How to Develop Your Leadership / Top 10 Tips for Managing Your Time Effectively and Getting Things Done

Top 10 Tips for Managing Your Time Effectively and Getting Things Done

by Vicky Webster and Martin Webster (Eds.) 

  • Facebook
  • Twitter
  • Google+
  • LinkedIn
  • Pinterest
    Read in 5 minutes

    Oh, how time flies!

    Photograph of a man in a subway checking his wrist watch.
    Getting Things Done

    If you are ever surprised by looming deadlines or get caught out by distraction then you’re not as effective as you could be.

    So make time for planning and follow our top 10 tips for managing your time more effectively and getting things done.

    How did it get so late so soon? It’s night before it’s afternoon. December is here before it’s June. My goodness how the time has flewn. How did it get so late so soon? – Dr. Seuss

    Getting Things Done

    Last year I was very busy. Life was hectic. So I resolved to remedy this and manage my time more effectively and start getting things done.

    What follows are the strategies and tactics I use. I’m building on previous ideas and experience and present an approach that helps me get things done every day.

    Try them. Shape them. Or share some of your own ideas.

    1. Start With Meaningful Objectives

    Do you spend time on things that aren’t that important or not directly related to a meaningful objective? Or you get things done and find they don’t advance your goals?

    The first step to managing your time more effectively is identifying your meaningful objectives. Those things that guide you at work and in life. They link to your goals and drive everything you do.

    Without meaning objectives are lifeless and lacklustre.

    Instead of go swimming once a week I choose swim 5km under 2 hours at the Sport Relief Swimathon in March as meaningful objective.

    This objective is both meaningful and SMART — specific, measurable, attainable, relevant and time-bound — and is linked to a personal goal about health and wellbeing.

    2. Link Your Meaningful Objectives to Projects and Next Actions

    Some objectives are too big or complex to work on.

    Therefore it’s always a good idea to break them down into smaller achievable projects. The objective create a top 100 leadership blog could be split into a number of small projects and task. For example:

    • write two quality articles every week,
    • grow mailing list to 500 subscribers by end of 2013,
    • regularly engage 50,000 unique visitors each month by December 2014, and
    • prepare a free e-book on project management processes.

    Creating a project helps you to track your tasks … your next actions.

    Next actions are tasks that have no dependencies. They are the things you need to do. They are the basis of getting things done!

    3. Tackle One Task At a Time

    Every morning think about the most important tasks you need to get done that day. Then do them one-by-one.

    If you’re writing a report or preparing a business case you need concentrate on the task. Every time you are distracted by an email or interrupted with a phone call your attention is diverted and focus lost.

    Getting things done means managing your time effectively, eliminating distractions and tackling one task at a time.

    When I’m working on something that needs my full attention I turn off distractions and let my team know I’m unavailable for a couple of hours.

    4. Clear Your Head

    Where do you carry your ideas? In your head? In a notebook?

    These are your collecting points. Other collecting points may include meeting notes, inbox, voicemail, downloads folder, wallet, purse or the mail.

    From these you know what you need to do. But do you know where to begin?

    Managing your collecting points is about clearing your head and sorting through all the information you gather into one consolidated system. I use Nozbe* to organise my time and get things done. You may prefer a notebook or other application.

    Just clear your head!

    5. Control Your Email

    Email is a big distraction. If you are serious about getting things done you have to get ahead with email. Process email at fixed times and avoid constant checking.

    The goal is to have an empty inbox at the end of the day with everything read and processed once. To avoid opening and closing a message without taking action.

    This means deleting messages, replying to emails, delegating tasks or deferring for a time.

    6. Delete, Delegate, Do or Defer

    An empty inbox requires discipline. You get things done quickly when you focus is only on email.

    Scan your messages by title, sender and recipient and find those messages that aren’t relevant to your work. Delete them.

    Now deal with the rest. Open the remaining messages, read them and decide what needs to be done. Either delete them, reply or delegate to someone else for action. If a more considered response is needed defer it.

    7. Plan Your Week in Advance

    Review you objectives and tasks every week, prioritise and plan. Do this without fail.

    Having a clear idea of the things you need to do focuses the mind. It’s easier to put aside distractions. And great to leave work knowing you’ve achieved what you set out to do.

    8. Schedule Meetings with Yourself

    Getting things done calls for effective time management. There is nothing more important than fulfilling your objectives and finishing tasks.

    Therefore, set aside time to work on your projects. Schedule meetings with yourself and get things done!

    9. Schedule Recurring Tasks

    Schedule appointments in your calendar to talk with colleague, friends and important account managers. And for routine tasks. Clear your mind. Make them recurring.

    10. Use Tools to Help Manage Your Time Effectively

    I use Nozbe* and Dropbox for capturing actions and information wherever I am. Since it’s in the cloud I can access my tasks and information wherever I am.

    Find and use tools that work for you. If paper’s your thing stick with it. If not try something else and start getting things done.

    How do you manage your time?

    *Affiliate links.

    Creative Commons image courtesy Jack Keene.

    Filed Under: How to Develop Your Leadership Tagged With: Distractions, Email, Getting Things Done, Management, Personal Effectiveness, SMART Objective, Strategic Planning

    Comments

    1. Jim McCullen says

      June 24, 2015 at 10:22 am

      Hello Martin,
      Great post, I am going to share it with my user community. I feel very strongly about #5, control your email. I have a system called Control Your Day that I created using Microsoft Outlook. I published a book on Amazon that explains the system. If anyone reading this post is interested, just send me a quick email and reference this post and I will send you a free PDF version of the book.

      Jim McCullen – [email protected]

      Reply
      • Martin Webster says

        June 25, 2015 at 5:47 pm

        Thanks for your feedback, Jim. And, thanks for sharing with the Leadership Thoughts community.

        Reply
    2. London Management Centre says

      August 19, 2016 at 11:36 am

      A great point to add is the important of organising all the tasks you complete throughout your day.

      Organising tasks and breaking them down helps you get them done because they will be in bitesize chunks.

      Reply

    Leave a Reply to London Management Centre Cancel reply

    Your email address will not be published. Required fields are marked *

    Featured Post

    Taking risks: a man leaps from a wall headfirst.

    Start Taking Risks and Achieve Something

    Read in one minute

    Taking risks is what propels us forward in life and in business. Yet we often choose to play safe. Learn why you need to start taking risks.

    Recent Posts

    • Embrace Failure or Put Your New Business at Risk
    • What Motivates People At Work: 4 Actionable Factors
    • 7 Competencies For the Next Generation of Leaders
    • 5 Weird and Effective Ways to Inspire Unmotivated Employees

    Want to read more? Try these …

    Photo of a bungie jump.

    Why Making Mistakes at Work Is Good for Business

    Read in 2 minutes

    Making mistakes is good for business! Here we explain why making mistakes at work is good for creativity and innovation. Learn why a mistake isn’t failure but a step closer to success.

    Aadult Monarch butterfly emerges from its chrysalis.

    Transformational Leadership — A Rough Guide to Leadership Models and Theories

    Read in 3 minutes

    Transformational Leadership is about transforming the business and changing the organisation’s culture. Here we define the transforming leader and list 7 characteristics of the transformational leader.

    Gamesmakers at the London 2012 Olympics.

    10 Qualities of a Good Leader

    Read in 2 minutes

    What qualities does a good leader show? Here’s a list of qualities I reckon you need to lead. I think they account for most situations.

    Image of Gordon Ramsay in Hell's Kitchen.

    3 Leadership Skills I Learned From Gordon Ramsay

    Read in 5 minutes

    Reality TV is probably not your first call when trying to improve your leadership skills, but you may find surprisingly good insights from acclaimed British chef and entrepreneur Gordon Ramsay.

    • Privacy Policy
    • Terms of Service
    • About
    • Contact

    Copyright © 2019 Vicky Webster. Hosted by Martin Webster, Esq. All rights reserved.